Tips for Event Organization

Once you have an idea for an activity, develop a plan outlining details such as location, date and time, audience, promotion, deadlines, materials and funding requirements.

REMEMBER, YOU CAN’T START TOO EARLY!

• It's a good idea to work in small teams, with specific tasks and deadlines. For example, one team can look for sponsors such as local businesses or media, while another can take care of publicizing the event.

• When you approach potential sponsors or partners, be sure to point out the benefits of contributing: to gain visibility in the community, to support their engineering employees or to build a reputation for innovation.

• When choosing a venue, make it as easy as possible for the public to see your event. Businesses can invite participants to their premises. Others should select a site that is well known, offers easy access and is likely free of charge, like a shopping centre or public library.

• Approach the management in advance for permission to use the premises. Be sure to explain in detail exactly what you want to do and what materials will be involved. (Note that there may be insurance implications.) Point out what's in it for them: increased visitor traffic and improved community relations.
  
  

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